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Christine A. Wheat Special Events Firm, LLC combines its expertise, creativity and high touch attention to detail to produce truly memorable and unique occasions for each client. A CW Events occasion is one bringing originality, personality and signature style to impeccably orchestrated experiences. We honor the highly personal nature of our work. CW Events proves time and again that successful events are not only flawlessly executed, but live on in unforgettable memories long after their final note. 

Our events range from weddings to social and philanthropic affairs, corporate functions to sports and entertainment productions. From intimate business dinners to glamorous weddings, our seasoned staff has the vision and skill to develop and implement unique functions tailored to suit each client. The Firm is dedicated to providing its clients with personalized, boutique service combined with the expertise and experience of a national firm.


For the client that needs help determining what the first steps are; venue, guest list & investment guide.  In order to prevent hasty decisions, we serve as an objective and experienced voice, essential both to the success of the day and your sanity. What the package includes:  


BUDGET COMFORT ZONE We will help you determine the overall investment necessary, to host the style of events you are envisioning                              

REGION RESEARCH Discuss and learn about the region and what it has to offer your event weekend and guests

VENUE RESEARCH Discuss style of event you want to host, Requirements, Availability, Amenities, Financial Food               & Beverage minimums and manage venue tours 


For the client who wants the Firm to guide them through the entire wedding planning process, assemble their team of service providers, provide unlimited professional advice, and manage every detail of the wedding day. See full list below


BUDGET DEVELOPMENT - A comprehensive budget based on expectations, discussions, scope, and goal

VENDOR ACCOUNTING - Coordinate with client regarding vendor payments and contract management

TIMELINE MANAGEMENT - Creation of a planning process based on your scheduling needs

EVENT ETIQUETTE - Assist you with issues of etiquette that you may have questions or concerns about




WEDDING VENUE - Research & contract negotiation 

WEEKEND EVENT VENUES - Research Rehearsal, Welcome Party, After Party & Brunch locations

SELECTION, TASTING & MENUS - Advise on catering selection, schedule tastings, and consult on the tasting menu 

CAKE - Consult on style and design of Wedding Cake 

FOLLOW-UP - Provide ongoing liaison with caterer and cake provider

BRIDAL PARTY FOOD - Manage client order of food & beverages for bridal party 



CONCEPT DEVELOPMENT - Manage vendor execution of design concepts for the ceremony, wedding dinner, and reception. Coordinate all facets of the evening, including the scheduled entertainer and all logistical and technical details for the performance (Equipment, Piano, Sound, Lighting, Staging)

DESIGN - Establish color combination, themes and design concept by creating Inspiration Design Deck

EVENT FLOW - Designing of the guest flow and layout of your event 



SELECTION Advise and engage the photographer and/or videographer for the Wedding
 (Including Preparation, Ceremony, Cocktail Hour, Reception, and Family Pictures) 

NEGOTIATE - Consult on photography and/or videography shot selections


SELECTION - Advise and engage the musicians/band for the Wedding & Weekend Events

BUDGET - Negotiate all musical expenses

FOLLOW-UP - Provide ongoing liaison with musicians/band or their agent


SAVE THE DATE - Consult on style, design, and format 

INVITATIONS - Consult on style, design, and format 

POSTAGE & CALLIGRAPHY - Consult on style, manage order, assemble & mail 

WEDDING PROGRAM - Consult on style, design, and format 

MENUS - Consult on style, design, and format 

SEATING CARD AND PLACE CARD - Consult on style, design, and format 

RSVP MANAGEMENT - Provide weekly reports of those attending, those not attending, and those who have not replied


SELECTION - Advise on the selection of a floral designer

DESIGN - Consult on floral design & style 

BUDGET - Negotiate floral costs 


VENDOR MANAGEMENT - Secure and manage transportation company to handle guest & bridal party transportation   

COORDINATE - Details for the wedding party and guest transfers to and from the wedding, signage and timelines and dry runs as needed for all vehicles  

RIDER/GUEST MANAGEMENT - Manage the list of guests taking transportation

ACCOMMODATIONS - Assist with the booking for room blocks and vendor room needs



RECOMMEND - Hair and Makeup vendors 

RESERVE - Hair and Makeup vendor for the wedding date. (Clients are individually responsible for booking their own hair and makeup trial). 


WELCOME BAGS - Design, order management, assembly, delivery to area hotels 

FORMAL ATTIRE -  Rentals, pressing & steaming appointments 

SPECIALTY ENTERTAINMENT - Fireworks, cigar roller, photobooth, performers, candy bar, boat ride etc. 

DAY-OF ACCESSORIES - Design & order cocktail napkins, stirrers, labels, guest book, custom signage etc. 

INVENTORY MANAGEMENT - Event Day management of all inventory 

WEATHER RELATED PLANNING - Order & pickup weather-related items: umbrellas, blankets, hand warmers 

BABYSITTER & PET SITTER - Referrals for local services available


Off-premise events are elaborate and packed with details. There is an elevated level of planning and coordination that goes into the behind the scenes of an off-premise event.  Building an event from the ground up is something we specialize in and we make it our priority to take into consideration all of the variables.  




TENT DEVELOPMENT & INSTALLATION - Establish tenting needs and coordinate with the chosen vendor; such as frame or pole tent, size of tent and location, flooring needs, table/chair rentals.

PROPERTY REQUIREMENTS - Determine property access for setup and duration of event & strike, determine parking logistics for vendors and guest & determine additional ATV transportation needs; such as golf carts.

VENDOR REQUIREMENTS -  Assess kitchen tent and vendor requirements, coordinate serving logistics; such as china, glass & flatware rentals

ELECTRICAL REQUIREMENTS - Evaluate electrical requirements / Evaluate property lighting

RESTROOMS - Evaluate bathroom plan requirements / Evaluate potable water access
LOGISTICS COORDINATION -  Site inspection of property, review floor planTable diagrams, event layout, and décor coordination including but not limited to lighting, draping, and ceiling treatments. Handle any insurance or certifications pertaining to off-premise function. 

INSTALLATION OVERSIGHT - Oversee multi-day installation and breakdown, create and execute rain or foul weather plan. 



Day of Coordination and management service provides a Coordinator to draft a minute-to-minute schedule of the day, determine how logistics layer together, execute a ceremony rehearsal and the full extent of the wedding day.

DOC itinerary creation services start 1 month before invitations go to print. (generally, 4 months prior to the wedding … but can start earlier if preferred) 

Our process includes 3 to 4 meetings, with the Client, to cover the following:


•    1st meeting - Review all the vendor contracts, coordination questionnaire and produce a minute-by-minute timeline of the wedding day

•    2nd meeting - Refine major logistical coordination needs and add formality details to the timeline


•    3rd meeting - Refine major logistical coordination needs, beauty schedule, add transportation pickups & routes, photo shot list and final song selection details to the timeline


•    4th meeting - Final detail meeting with client, meet at venue and attend Final catering logistics meeting (traditionally the week of the wedding).


•       Review all the vendor contracts signed and executed by Client

•       Review and proof final BEO (Banquet Event Order) provided by Catering Manager

•       Contact Service Providers for arrival and end times, including strike time

•       Communicate venue’s policies and procedures for unloading, set up and tear down

•       Confirm all vendor orders and quantities on rental items

•       Distribute “Client-approved” timeline to all vendors 2 weeks before wedding date

•       Create a schedule for family and bridal party to follow

•       Assist Officiant and orchestrate ceremony rehearsal with bridal party and family

•       Communicate and manage banquet staff regarding set ups and compliance of floor plans

•       Advise & management of ceremony rituals & legalities

•       Orchestration of the event formalities

•       Transportation coordination on the day-of the wedding

•       Manage bridal party movement and logistical needs

•       VIP, immediate and extended family photo shoot management

•       Overseeing setup and design of over all details – “everything is in place and lit”

•        Serve as a point person for all vendors, guests and VIPs throughout the day

•        Make sure any guests with special needs or dietary requests are coordinated with vendor

•        Handle guest communication/correspondence during the event

•        Use of our comprehensive emergency kits in case of the unexpected

•        Point of contact for babysitter, dog sitter, and special care givers 

•        Specialty entertainment coordination – Fireworks, cigar rollers, boat rides, send off’s etc. 

•        Distribute final payments and gratuities to vendors

•        From setup to tear down, we are onsite for your entire event 

•        Pack up event materials & family heirlooms, at the end of the event, and return to preferred location 

•        A worry-free day for the client


  • Welcome bag – Create, order, assemble and drop off at hotels 

  • Pack up and delivery of event materials after Rehearsal Dinner or Welcome Party

  • Order Stationary: calligraphy, escort cards/board, place cards, signature cocktail signs, event signage

  • Attire pick-up, delivery and returns

  • Dress steam/press & delivery 


For the client who has flexibility with their schedule to be the “doer” and wants the Firm to provide vendor referrals and monthly advice and guidance through consultation (email/phone/zoom).

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